You know when it comes to communication methods, we see email running in the race with a few. But the thing is, for a small business person, say like a virtual assistant, using email as a means of communication can at times become deficient since so much unanswered email remains in the Inbox, and you keep wondering what on earth do I do with all this stuff.
Well here are a few things that you can do.
1. Auto check can be a bit of a nag, so either shut it off completely, or if you are like me, forgetting all the time, set it to a more convenient spaced time like every half hour.
2. Stop reinventing the wheel 15 times a day. There is Email Templates 5.0 that can be used to accelerate the task of responding to email. The template can be used as the basis for response, but please customize it to suit the person or situation you are dealing with.
3. Stop trying to impress. If you know you are not going to respond to an email after 2 minutes of looking at it, just delete it. The feeling of guilt will still not make you respond two months down the road, so stop cluttering your Inbox. Just get rid of it.
4. Don’t try to be Octavio Pax or Sydney Sheldon. Simple email require simple responses. No point in writing 3 lines when 5 words would do. This is not at all to suggest that grammar, capitalization and proper punctuation should be ignored, or you should write in disrespectful tones. Just give it in a concise way.
For the virtual assistant, time must be spent wisely and efficiency given liberally.
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